Page 148 - Grammar Class 08

E-mail Writing

E-mails have brought about a revolutionary change in the field of communication. There
are certain advantages of e-mail over other means of communication.

G One can send and receive electronic messages and save them on computers.
G It is also possible to send automated e-mails with a certain text. In such a way it is
possible to tell the sender that you are on a vacation. These e-mails are called auto

responders.
G They are very fast and economical. They are delivered at once around the world. No

other form of written communication is as fast as an e-mail.
G When you send your reply to an e-mail, you can attach the original message so that
the recipient knows what you are talking about. This is important for a person who
receives numerous e-mails in a day.

G E-mails do no use paper. They are environment friendly and save a lot of trees from
being felled.

G They can also have pictures in them. You can send birthday greetings or newsletters
as e-mails.

G Products can be also be advertised with e-mails. Companies can reach a lot of
people and inform them in a short time.

Now, look at certain guidelines for writing an effective e-mail.

G The subject line states the main point of the message so it is very important. The
subject line should be brief. It should be short and must contain a definite clue to the
content of the message.

G The main points should be highlighted using bullets, numbers, etc.
G The postal address or date is not mentioned in an e-mail. Only the e-mail ID is
given.

G Greeting is a desirable courtesy in the beginning. We do not always need to be
formal and write Dear Mr or My dear. But, informal greetings like Hello, Hi, etc.

must be included.
G Also, a formal complimentary close is not always required like yours sincerely,
faithfully. But, at the end of the message name should be mentioned. Your name
conveys your regards. Designation may be written if desired.

G E-mail messages are transmitted fast but that does not mean they should be
composed also at the same speed. Your message should be precise, complete and
well-organised.

148
7
Grammar-8-8
Grammar